UNIVERSITY OF SOUTH CAROLINA

Mail & Shipping

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Pick Up Mail in Wardlaw Building Drop Off Mail in Wardlaw Building Mail Courier Service Shipping

Pick Up Mail in Wardlaw Building: Offices within Wardlaw have a designated mailbox in the Services Center. Mail is delivered to the Services Center by the University Post Office twice a day. Delivered items are sorted into office mailboxes.

• A contact person is identified for each office area. Early each semester the contact person needs to confirm the names of the people in their area. If adjunct instructors or others need to be added or deleted to the office mailbox list, the contact person needs to write to coe_services@gwm.sc.edu This is especially important for offices not in the Wardlaw Building so mail can be forwarded to the appropriate building.

• It is the responsibility of each office to pick up their mail at the window of the Services Center during regular office hours.

• Parcels too large to fit in the mailbox are kept in the Services Center and a "parcel too large for box" form is put in the office mailbox.

• Mail for the Physical Education Department and other College of Education offices that are not in the Wardlaw Building are forwarded through campus mail.

• Questions about the mailboxes should be sent to coe_services@gwm.sc.edu

Drop Off Mail in Wardlaw: Drop off all mail at the window of the Services Center during regular office hours and it will go out with the next mail pickup. To avoid being returned, the mail must meet one of the following three criteria:

1. It has the appropriate Postal Authorization form attached

2. It has a postage stamp attached

3. It is in a campus mail envelope with the complete and clearly written campus address on it

• To send mail first class, first class presort, or international mail and charge it to a designated department:

• A Postal Authorization form must be attached to the item or bundle. Forms are provided by the USC Post Office. Sarah Kelly, of the USC Post Office, will print a set of the forms for the contact person for each account. The Postal Authorization form may be duplicated but be sure to keep them in a secure place. For a set of forms, contact Ms. Kelly at sarahk@gwm.sc.edu with the name of the department, the account code(s), his or her e-mail and the phone number.

  • USC PO 1 is for first class mail

  • USC PO 2 is for first class presort

  • USC PO 3 is for first class international mail

  • USC PO 4 is for UPS shipping

• Attach the Postal Authorization form to one item of mail with a paper clip. Attach the Postal Authorization form to an entire bundle of mail with rubber band(s), string, or in a box.

• The Postal Authorization form must be signed by the person authorized to make purchases in the department.

• To mail an item with a postage stamp applied: Bring it to the Services Center window and it will go out with the next mail pickup

• To send mail via Campus Mail: Put the item in a University campus mail envelope and bring it to the Services Center window. It will be distributed within the Wardlaw Building or go out with the next mail pickup.

Mail Courier Service (on campus) : Provided once a day from the Services Center mail window to four locations on campus. All of the locations are closely affiliated with our programs. This courier service is provided for items which require same day delivery.

• The following locations are on the courier route for delivery and pick up.

  • Wardlaw Building Building

  • Byrnes Building

  • Blatt PE Building

  • Child Development Center

Shipping

• To Ship via UPS: A Postal Authorization form (USC PO 4) must be attached to the item or bundles of items. These forms are provided by the USC Post Office. Sarah Kelly, of the USC Post Office, will print a set of the forms for the contact person for each account. The Postal Authorization form may be duplicated but be sure to keep them in a secure place. For a set of forms, contact Ms. Kelly at sarahk@gwm.sc.edu with the name of the department, the account code(s), his or her e-mail and the phone number.

• To Ship with Other Shippers: The University does not support other shippers. To use another shipper, contact them directly to arrange for billing information and pick up arrangements.
  
  -- Note about shipping: If a person will not be available in an office for the pickup or the delivery of packages, arrangements can be made to have the package picked up from or delivered to the Services Center during regular office hours. Make sure that the package is securely packaged, the address is complete and the appropriate paperwork is attached. When asking a company to ship to the Services Center, contact the Services Center at 777-3067 prior to delivery. Each office is responsible for contacting the company and scheduling a pickup or delivery.--

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