Purchasing Office Supplies
Anyone responsible for a budget - Dept Chairs, office directors, grant PIs, etc, must complete the "Forms and Supply Department Authorization Form" (directions below) for yourself and/or anyone else you choose to authorize these purchases from your budget. You will be given a password to the FSI web site, which will allow you to shop their online catalog and place the order directly to FSI. FSI will then deliver the items to your office the next day.
Signing Up for Online Authorization
People who are responsible for budgets need to go to the USC Purchasing Department's "Forms and Supply Department Authorization form (Blank)" . You may complete the form online, but you need to print it out, sign it, and either mail it or fax it to USC Purchasing. (The information is at the bottom of the form.)
For numbers 2-4, "Persons Authorized to Place Orders from Department," put the room number to which your orders should be delivered in the blank for "Location." Some of the smaller offices may not want to have their supplies delivered to their room. If you would like to have your orders delivered to Room 275 Wardlaw (the old Logistics area, now called the OIS Services Center), enter that as the delivery location. Let OIS know if you designate Room 275 Wardlaw as the "Location" on this form. You can designate a back up delivery area in the "Location" blank. If would like to use the OIS Services Center as your backup delivery area, that line on your form would look similar to the following: Location: Room 000 Wardlaw (Backup: 275 Wardlaw)
Additional Information
The prices in the paper version of the FSI catalog are shown with the full price and the USC supply contract discounts these prices 52%. Not all items offered by FSI in the catalog are part of the supply contract and are not discounted such as furniture, IT (information technology) equipment and supplies, food, appliances, janitorial and coffee supplies. Boxes of paper are also not covered. The OIS Services Center will continue to keep a supply of paper on hand to purchase in an emergency.
Dan Peagler is the Account Manager for the USC contract. He can be contacted at 803-794-6759, extension 205, or dan.peaqler@formsandsupplies.com. The person to contact about the status of an order or a quick price quote is Angela Artis, extension 202, or anqela.artis@formsandsupplies.com.
USC Consolidated Services is the place units on campus generally purchase toner cartridges (both new and recycled) and boxes of paper. These items are purchased in bulk by the University, so pricing will beat most of the retailers. Randy Wise (777-6012) is the contact person there. To order from Consolidated Services, mail or fax (777-9059) Randy a completed USC Purchase Requisition form, which can be found on the USC e-forms site. Type in keyword "purchase" and scroll to the one page version of the form. Prices fluctuate with the market and prices will vary slightly, so check with Randy for current pricing and listing of cartridges available.
Margaret Woodson (777-4115) is the contact person at USC Purchasing to find the best pricing for bulk purchases of a single item.
List of USC Approved Vendors
The following vendors are on state contract for office supplies and can be used to order office supplies. The State shall not be liable for purchases resulting from requests from unauthorized individuals for delivery of goods.
The contractor shall provide controls which will prevent the purchasing of commodities excluded from the scope of this contract. Contractor(s) are required to provide the using agency with all information pertinent to the placement of and payment for orders.
|
Contract Provider |
Discount from the Manufacturer's Retail Price-Remainder of Catalog |
|
Act Office City |
66% |
|
Boise Cascade Office Products |
57% |
|
Corporate Express Inc |
67% |
|
Forms & Supply Inc |
57% |
|
Office Depot |
63.5% |
|
Staples |
58% |
|
United Product Distributors |
55% |
Exclusions
This contract will exclude the following:
A. Information technology products as defined by the South Carolina Consolidated Procurement Code, General Provisions, Subarticle 5, Definitions of Terms Used In this Code, Section 11-35-310, Definitions. Some examples include, but are not limited to the following:
Copiers and copier supplies, including paper
New and refurbished laser toner cartridges
Transcription and dictation equipment
Laser Printers
Computers (including laptops), monitors,
Keyboards and terminals
Microfilm and microfiche machines
Facsimile equipment
Television equipment
Video cassette recorders