Account Changes
Instructions for Completing the PBP-4 Form
A PBP-4 should be submitted by the department for the following transactions:
A) Salary or Hourly Rate Change - Temporary staff only
B) Change in Hours - Temporary staff only
C) Reappointment of Temporary Staff
D) Account Change
The PBP-4 submitted by the department goes through the same administrative channels as the departmental letter for 'approval. The department head should sign the PBP-4.
Compensation and Operations Section of Personnel will verify the data on each form, The individual initiating the form will be contacted if corrections are necessary.
The following sections must be completed on the PBP-4 form:
Section I. ACTION
Section II. GENERAL DATA
Section XII. JUSTIFICATION
Section XIII. ACCOUNT INFORMATION (When the "FROM" and "TO ACCOUNTS" are the same please complete the "TO ACCOUNTS" section only).
The justification should be as detailed as possible, forms without proper justification will be returned.
Temporary Staff refers to individuals who are subject to hire via PBP-2.
Salary or Hourly Rate Change
This section is used for temporary non-state slotted employees (pseudo class). Salary or Hourly Rate should follow the appropriate guidelines for the fiscal year.
The following sections must be completed on the PBP-4 form:
Section I. ACTION
Section II. GENERAL DATA
Section VII. SALARY OR HOURLY RATE
Salary - New amount if employee is paid salary
Hourly Rate - New rate if employee is paid by the hourAdjusted Expected Earnings - If the employee is salaried, this amount would be the same as the salary. If the employee is hourly, the amount is derived by multiplying the hourly rate by the total number of hours during the appointment.
Hrs./Week - The hours per week should not change with this action. However, for processing purposes, it must be filled in.
Hrs./Year - The hours per year should not change with this action. However, for processing purposes, it must be filled in.
Parttime/Fulltime - fill in for processing purposes.
Timecard/Turnaround/Voucher - Underline proper method of pay.
Section XII. JUSTIFICATION
Section XIII. ACCOUNTING INFORMATION
Change in Hours
The following sections must be completed on the PBP-4 form to change the hours of a temporary staff employee:
Section I. ACTION
Section II. GENERAL DATA
Section VIII. CHANGE IN HOURS
Hrs./Week - New Hours per week
Hrs./Year - New Hours per year
Parttime/Fulltime - This indicator may not change, but must be filled in.
Expected Earnings - To be completed only if employee is temporary (pseudo class). Formula: Hourly rate X new hours of appointment. If salaried, expected earnings would be the same as the salary.
Section XII. JUSTIFICATION
Section XIII. ACCOUNTING INFORMATION
Reappointment
A PBP-4 may be submitted to extend an appointment of a temporary (pseudo class) employee if the PBP-4 reaches Compensation & Operations prior to the ending date of the appointment. If the PBP-4 is not received in time to be processed, it will be returned to the department requesting that a PBP-2 be submitted.
The following sections must be completed on the PBP-4 form:
Section I. ACTION
Section II. GENERAL DATA
Section IX. REAPPOINTMENT
Appointment Date
Hourly Rate
Basis - number of months of employment
Hrs/Week
Hrs/Year
Parttime/Fulltime - "P" or "F"
Timecard/Turnaround/Voucher - Underline proper method
Expected Earnings - hourly rate X total hours of appointment
Section XII. JUSTIFICATION
Section XIII. ACCOUNTING INFORMATION
Account Change for Permanent and Temporary Staff
Total annual salary must be used in the Accounting Information Sections for all Account Changes. If the Account Change is for a specific time period and amount, please state this information in the justification. This information can also be included with the total salary in the Accounting Information Section.
A department desiring to change an individual's accounts with an effective date that goes back past 90 days from the current date and is paid from federal or grant funds, must have approval from Contact & Grant before the PBP-4 can be processed.
A new PBP-4 must be submitted to remove an individual from an account. For example, if the PBP-4 was submitted for 1/1/86 - 3/31/86, a new PBP-4 must be submitted effective 4/1/86. An individual will remain on an account that was submitted with ending dates until the new PBP-4 is processed.
The following sections must be completed on the PBP-4 form:
Section I. ACTION
Section II. GENERAL DATA
Section XII. JUSTIFICATION
Section XIII. ACCOUNTING INFORMATION
Multiple Actions on One Form
The department may combine more than one transaction on a PBP-4 providing the actions are within guidelines.
Samples of action that may be combined for temporary staff:
Reappointment and account change
Reappointement and hourly rate change
Reappointment, hourly rate change, and account change
Reappointment and change in hours
Change in hours and account