Electronic Time and Leave Reporting
Employees access electronic payroll and leave information through our Business Office web (http://www.ed.sc.edu/businessoffice/business.asp). You use your social security number and VIP password to access the system. Once in the system, you can choose from a menu of options across the top of the screen. Employees will choose "Time Entry" to fill out a time card, report annual leave, or report sick leave. Make certain that you have chosen the correct report period and time code from the pull down menus. The date given for the reporting period is the end date. For example, if you are reporting annual leave taken on December 18, you will use the end date of December 31. End dates are inclusive so that leave taken on March 31 would be reported for the period ending March 31.
Once you have chosen the report period and time code, you then click on "Add Time Code." A row will appear for the entire reporting period. For each day that you have a report you must enter in the hours you are reporting. Once you have verified that the information has been entered accurately, you click on "save" to retain the row. You can then enter a new row if you have additional information to enter. For example, you might have both annual and sick leave to enter. Create one row for annual leave, fill it out, save it, and add another row for sick leave. Once all rows have been entered you must click on "send for approval." This will transmit the information to your supervisor.
When a supervisor logs onto the system, she will receive a message that there is information waiting for her approval. Supervisors must review the work time and/or leave information and then confirm that this information is accurate. Once that is done the information is approved and forwarded to the Human Resources Division. It is important that employees enter their information in a timely manner and that supervisor's log on in a timely manner to review and approve this information.
Who uses ITAMS? All members of the faculty and staff must report sick leave using ITAMS. All 12-month faculty members and classified staff (i.e. those who receive annual leave) must report leave time on ITAMS. All employees that currently fill out timecards (including work-study students) must now fill out timecards via ITAMS. It is especially important for supervisors of work-study students to make these students aware of this system. The ITAMS system must be used to report work time (for those who fill out timecards) beginning December 8, 2003 and leave time (annual and sick leave) beginning December 16, 2003.
If you have any questions about ITAMS, members of the Business Office staff are ready to assist you. As always, general questions about using computers can be answered in Instructional Support and computer problems can be reported on the Information Technology work form.